The Social Security Identification Number (NISS) is essential for any citizen looking to work or receive social benefits in Portugal.
With the digitalization of public services, the process of applying for the NISS has become more accessible, allowing it to be done online quickly and efficiently.
This guide has been created to help you understand each step required to apply for the NISS online, avoiding complications and ensuring that the process is completed successfully.
Come with me!
What is the NISS?
Let's start with the basics: the NISS is the Social Security Identification Number assigned to each citizen or employer in Portugal.
This number is assigned by Social Security so that it can identify each person's contributions and entitlements to social benefits, such as:
- Pensions;
- Unemployment benefits;
- Or maternity and paternity support.
Who needs a NISS?
From natural to legal persons, any worker or economic agent with direct or indirect involvement in the Portuguese economy must be identified by Social Security.
Specifically, they are:
- Portuguese citizens: in other words, all citizens who work or receive some kind of Social Security benefit.
- Resident foreigners: individuals residing or with a residence permit in Portugal, including citizens of European Union countries, who need to work or benefit from social support (regardless of their country of origin).
- Companies and employers: i.e. from self-employed workers to entities that intend to hire employees need to obtain the NISS for their workers.
Why should I apply for NISS Online?
Applying for the NISS online is a practical option that is gaining in popularity, mainly because of the ease and speed it offers compared to traditional methods.
These are the advantages of ordering online:
- Convenience: it can be done from anywhere, avoiding trips to a Social Security office (and long waiting times or, worse: lack of service tickets);
- Speed: the digital process is generally faster, with less bureaucracy. Anyone who visits the Citizen's Bureau in Portugal knows what I'm talking about;
- Easy follow-up: the progress of your online order is made without the need for face-to-face consultations!
But... Are There Alternatives to Online Ordering?
Yes!
The request can usually be made in person:
- In a Citizen's Bureau;
- Social Security offices (depending on your municipality);
- Or, in exceptional cases, at the IRN (Instituto dos Registos e Notariado) service desks.
It can also be done through an accountant, but these options usually involve more time and travel. The online method is the ideal choice for those looking for speed and convenience!
How to apply for a NISS online
I will accompany you step by step throughout this process:
- Preparing the necessary documents:
Before starting the process, make sure you have the following documents to hand:- Citizen Card (or other civil identification document) or Residence Permit (for foreigners);
- Proof of address (e.g. a utility bill);
- Employment contract or declaration of commencement of activity (if applicable);
- Please note: other documents specific to your case may be required!
- Citizen Card (or other civil identification document) or Residence Permit (for foreigners);
- Access to the portal:
The NISS request can be made through the Segurança Social Direta portal. If you don't already have an account, you will need to create one by providing your personal details and following the instructions on the portal. - Filling in the form:
On the portal, find the option to request the NISS and fill in the form with your personal details.
Be careful when entering the information, especially in fields such as full name, tax identification number (NIF), and date of birth: errors can result in delays in processing the request! - Submission and tracking:
After filling in the form, review all the information and submit the application.
You will receive a confirmation by e-mail or on the portal itself with the application number, which can be used to track the status of your process online.
Deadlines: How long does it take for the NISS to arrive?
Normally, the deadline for receiving the NISS after submitting the application is between 5 and 10 working days. However, this timeframe can vary depending on the Social Security's workload.
What to do if there are delays?
If the request takes longer than expected, it is advisable to check the status of the process on the Segurança Social Direta portal.
If there is still no reply, contact the Social Security directly through the available channels, such as the telephone number of your Citizen's Bureau.
Frequently Asked Questions (FAQ)
Here are some of the most common questions about applying for the NISS online, along with the answers - to help clear up any doubts you may have.
1 - Is it possible to apply for the NISS online for foreign citizens?
Yes, any foreign citizen living in Portugal can also apply for the NISS online. They must have a valid residence permit and, in some cases, an employment contract or similar document that justifies the need for the NISS.
2 - What are the most common mistakes when applying for the NISS online?
Some of the most common mistakes include incorrectly entering personal data, missing necessary documents or submitting the form incompletely. To avoid problems, carefully review all the information before submitting the application.
3 - Can a minor apply for a NISS online?
Yes, it is possible to apply for a NISS for minors, especially if you need it to access social benefits or for employment purposes. The process is similar to that of an adult, but may require additional documents, such as proof of guardianship. In cases where the application is made by a legal representative, it will be necessary to present a power of attorney authorizing the person to act on behalf of the minor.
4 - What to do if the NISS application is rejected?
If the application is refused, start by checking the reason given on the Social Security portal. Errors in the documentation or in the information provided on the application form are common reasons for refusal.
If in doubt, consider consulting a certified accountant to help correct the problem and resubmit the request!
Before I say goodbye, remember that...
Applying for a NISS online in Portugal is a relatively simple process, as long as you follow the correct steps and pay attention to detail.
This guide is designed to help you understand what is required and how to proceed, avoiding the common mistakes that can delay the process!
If you still have doubts or would like to be sure that everything is done correctly from the start, don't hesitate to contact BTOCNET. Our professionals are ready to help you through the whole process, ensuring that your NISS application is carried out efficiently and without complications.
Useful resources and links
If you're starting the process now, here are some links you'll need:
- Direct Social Security Portal: Access the portal to apply for the NISS online.
- Documentation required to apply for a NISS: See the full list of documents required.
- BTOCNET Accounting Services: Find out how we can help you obtain your NISS
